Administrative Specialist

Reports to: Programme Manager (AV) – PfP

Duration: Until 30 November 2024 (with possibility for extension)

Duty Station: Hatfield, Pretoria


Southern Africa is estimated to have amongst the highest prevalence rates of GBV worldwide, in particular of domestic violence.  In international comparison the societal acceptance of domestic violence against women is higher in Sub-Saharan Africa compared to other developing countries. Moreover, in Southern Africa women are more likely to justify the behaviour than men.  However, African societies are dynamic and in transformation. The gender equality and GBV prevention sectors count on strong local change agents coming to the fore and giving a voice to urban youth and grassroots organisations.

Against this background, the German and selected Southern African Regional Governments have agreed on a joint initiative: The Partnerships for Prevention of Gender based Violence in Southern Africa (PfP-II).  This is the follow-on module of the previous project (PfP-I), implemented in five countries: South Africa, Lesotho, Zambia, Namibia and Zimbabwe.  In the current phase (12/2021-11/2024), the programme builds on the experiences and successes of the first programme phase.  While PfP-I was focused on improving the coordination amongst relevant stakeholders to establish multi-sectoral networks for primary GBV prevention, the new phase will focus on implementation of innovative and context-specific flagships for primary GBV prevention to alter social norms and practices that instigate GBV.

The overall objective of the programme is to strengthen the joint implementation of evidence informed Gender Based Violence prevention flagships by regional, national and sub-national stakeholders across sectors in Southern African communities with three outputs: namely:

  • Output 1: Developing evidence informed collaborative flagships for GBV prevention;
  • Output 2: Strengthening stakeholders’ individual and institutional capacities for the implementation of joint GBV prevention flagships;
  • Output 3: Strengthening the regional exchange among stakeholders to promote the upscaling of good practices for GBV prevention.

RESPONSIBILITIES ( see full job description below)

The Administrative Specialist will work together with the PfP Regional finance administration team under the technical supervision of the finance manager. In addition to the day-to-day administrative support, the Administrative Specialist will be primarily responsible for preparation of and oversight during implementation of procurement and contracting processes i.e. preparation for service contracts, grant agreements, financing agreements and local subsidies in all countries where the regional programme is implemented. S/he will also support general financial processes, accounting, contract processes, total programme inventory tracking and have a stand in role for the programme Finance Manager, when required.

All tasks will be performed in collaboration with the existing cluster /bundling or anchor project structures on the basis of specific needs per country of PfP implementation and in adherence to the existing SoPs.


Suitable candidates should apply by submitting:

  • A motivation letter (max. 1 page) stating why they should be the preferred candidate, the value added they will bring to the project and their desired salary range.
  • This should be accompanied by a detailed CV and indicating their nationality.

Applications should be submitted to:, with the email subject line “Application for Administrative Specialist” for the attention of Head of Human Resource.

Closing date for applications: 14 July 2023.

Only shortlisted candidates will be contacted.

Applications without a motivation letter will not be considered!