Contracts for supplies (equipment and materials): Contract management, invoicing and accounting procedures

All contracts for equipment and materials are processed in compliance with the respective regulations and documents published with the tender documents, including their annexes.

If you have any questions, please contact the procurement officer named in the tender and/or contractual documents. 

Additional information

For all countries, costs in foreign currency are converted into EUR and reimbursed in line with the EUR currency exchange rate. We use the European Commission's currency converter.


  • If an individual contract provides for cost reimbursement in the foreign currency, the invoice must be accompanied by a corresponding voucher documenting the purchase of the given currency.
  • Foreign currencies that are not used for international payments (see foreign currency list) are reimbursed after we have received proof of the exchange rate.