Important information for contractual partners who supply materials and equipment, for example on costs incurred in foreign currency and on the submission of invoices.
Do you have a contract with GIZ to supply materials and equipment? If so, contract processing is subject to the rules and documents, including annexes, that are published with the tender documents.
If you have specific questions, please get in touch with the contact person listed in the tender or contract documents.
We will accept invoices in XRechnung format or a CEN-compliant format (EN 16931-1) in the current version and in PDF format until 31 December 2025.
Please send your invoice by email to invoice@giz.de or submit it via the PEPPOL network (GIZ route ID: 993-80072-52).
Please include your GIZ order number/contract number in the subject line of your emailand ensure that all relevant information is clearly visible on the invoice, including:
Costs in foreign currency are converted and reimbursed for all countries based on the euro exchange rate. Conversion is performed using the European Commission's currency converter.
IIf individual contractual agreements state that costs must be reimbursed in a foreign currency, then a relevant foreign exchange purchase receipt must be submitted with the invoice.
Foreign currency specified on the foreign currency list as not used for international payments is reimbursed following submission of evidence of the foreign exchange rate.