Services and construction work

As a public contracting authority within the meaning of the German Act against Restraints on Competition (GWB), we comply with numerous regulations. Everything you need to know about the award of contracts, contract implementation and settlement.

Award of contracts
Contract implementation
Settlement
Downloads

Award of contracts

GIZ is a public contracting authority within the meaning of the German Act against Restraints on Competition (GWB). For contracts above the EU thresholds, we are required to comply with the following regulations:

German Act against Restraints on Competition (GWB)
German Ordinance on the Award of Public Contracts (VgV)
Part A of the German Construction Contract Procedures (VOB/A)

This applies not only to the public-benefit business area but also to GIZ self-initiated measures and projects implemented by International Services.

For German Government commissions below the EU thresholds, we are obligated to comply with the relevant provisions of the following regulations:

Regulation on Sub-threshold Procurement (UVgO) for the procurement of materials and equipment
VOB/A for construction work with certain simplifications

Contract implementation

All contracts for services and construction work are subject to the respective regulations and documents, including annexes, that are published or made available with the tender documents as part of the tendering process.

If questions arise during the course of contract implementation concerning the contract documents, please get in touch with the Procurement and Contracting Division contact listed in the tender or contract documents.

Standard annexes to the contract

You can find the key standard annexes to the contract and essential information under Downloads at the bottom of this page.

Go to Downloads

Settlement

Please note that the process for submitting invoices with contract (SAP-order) reference has changed: A service entry sheet must be submitted before invoicing.

Please always use the latest forms and observe the settlement requirements in the Download section.

Submission of Service Entry Sheet (LERF) and Advance Payments with contract (SAP-order) reference

Please submit the form for the service entry and advance payment requests to @email. Please send the form as an Excel document. Once you receive confirmation that the LERF has been checked and approved, we will ask you to submit an invoice.

Invoice submission

Please send your invoice (as well as advance payments without contract (SAP-order) reference) by email to @email.

XInvoices can now only be sent by email.

Please note: When sending XInvoice or PDF invoices, please note that only one attachment may be included in the email.

When submitting an invoice, please state the GIZ order/contract number in the subject line of the email and ensure that all the relevant information is clearly visible on the invoice, including:

Purchase order number
GIZ contract/order number
Service delivery period.

For invoicing with contract (SAP-order) reference, you can convert the service entry sheet to an invoice by changing the heading in the form and exporting or printing the first page as a PDF file.

Costs incurred in foreign currency

Costs in foreign currency are converted and reimbursed for all countries based on the euro exchange rate. Conversion is performed using the European Commission’s currency converter.

Exceptions

If individual contractual agreements state that costs must be reimbursed in a foreign currency, then a relevant foreign exchange purchase receipt must be submitted with the invoice.

Foreign currency specified on the foreign currency list as not used for international payments is reimbursed following submission of evidence of the foreign exchange rate.