Ukraine

Procurement and Contracting Specialist

Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) in Ukraine is seeking a qualified professional for the Country Office to fill the position of the Procurement and Contracting Specialist (full-time, Kyiv)(internal SAP code: Procurement and Contract Management Specialist), (to replace a temporarily mobilised staff member)

Kyiv

Areas of responsibility
Requirements to the candidates
We offer
Application

As a service provider in the field of international cooperation for sustainable development and international education work, we are dedicated to shaping a future worth living around the world. GIZ has over 50 years of experience in a wide variety of areas, including economic development and employment promotion, energy and the environment, and peace and security. The diverse expertise of our federal enterprise is in demand around the globe – from the German Government, European Union institutions, the United Nations, the private sector and governments of other countries. We work with businesses, civil society actors and research institutions, fostering successful interaction between development policy and other policy fields and areas of activity. Our main commissioning party is the German Federal Ministry for Economic Cooperation and Development (BMZ). The commissioning parties and cooperation partners all place their trust in GIZ, and we work with them to generate ideas for political, social and economic change, to develop these into concrete plans and to implement them. Since we are a public-benefit federal enterprise, German and European values are central to our work. Together with our partners in national governments worldwide and cooperation partners from the worlds of business, research and civil society, we work flexibly to deliver effective solutions that offer people better prospects and sustainably improve their living conditions.

Key responsibilities:

Procurement of goods and services;
Preparation and implementation of tenders in accordance with the GIZ standards / P+R guidelines;
Market analysis, evaluation of results, contribution to the development and maintenance of the supplier pool;
The conclusion of contracts with suppliers, appraisers, consulting firms, local subsidy contracts, lease agreements;
Timely information of the programs and projects about the status of the respective procurements, especially in case of delays;
Effective cooperation with colleagues at headquarters (contract department, procurement specialists, etc.).

Tasks:

Preparation of local material procurement, in particular market observation, preparation of framework agreements in accordance with GIZ regulations, possibly in coordination with headquarters;
Preparation and implementation of tenders, including determining the award procedure, sending inquiries, evaluating offers and placing orders;
Review of invoices and receipts, payment instructions and complaints, conduct of negotiations with suppliers
Electronic recording and maintenance of procurement and competition-relevant data in Prosoft;
Documents and stores properly completed order processes in accordance with GIZ filing rules in hand files or DMS.
The preparation, creation and processing of expert and consulting contracts;
Electronic recording of expert and consulting contracts as well as local grants and lease agreements in Cosoft;
The monitoring of the concluded contracts and maintenance of the associated databases;
Proper documentation and filing of contract processes, management of contract files in accordance with P+R specifications;
The preparation of service agreements including framework agreements and long-term agreements;

Required qualifications, professional experience and personal competences:

BA or MA degree in a related area, e.g. business management with a focus on finance, controlling, purchasing or contract management or similar area, recognized certificate.
At least 3 years of professional experience in a comparable position;
Knowledge in area of procurement (public procurement / commercial procurement/ procurement in international organization).
Excellent MS Office knowledge;
Good working skills in dealing with modern communication devices (telephone, e-mail, internet and the corresponding software);
Very good knowledge of English;
Good self-organization skills;
Willingness to upskill as required by the tasks to be performed.

We offer:

Official employment, salary fixed in EUR, performance-related bonuses and 13th salary.
Medical insurance, 29 vacation days annually.
Language classes, hard and soft skills trainings.
Individual and group psychological support.
Possible flexible and remote work (depending on projects’ needs up to 10 days a month within Ukrainian border).
Meaningful and valuable work, international environment.

Employment conditions:

Full-time position with 40-hours working week. Place of assignment is Kyiv. Starting as soon as possible. To temporarily replace a mobilized employee until their return. The contract duration will be 12 months with the possibility of prolongation.

GIZ is an equal opportunity employer and offers an attractive and challenging working environment with opportunities for skill enhancement.

Application:

We are looking forward to your application in English, comprising your CV and a Cover letter explaining your motivation to apply for the job to @email until COB 02 January 2026, Friday. Only shortlisted candidates will be contacted for the next stages of the recruitment process.