Job announcement – Events Contract Officer for GIZ India Country office

About GIZ

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) is a German world market leader in economic cooperation and sustainable development. GIZ currently operates in more than 130 countries worldwide with an Overall staff of 17 000 people. The services delivered by GIZ draw on a wealth of regional and technical expertise and tried and tested management know-how. As a federal enterprise, GIZ supports the German Government in achieving its objectives in the field of international cooperation for sustainable development.

GIZ in India

To address India's priority of sustainable and inclusive growth, GIZ's joint efforts with the partners in India currently focus on the following areas:

  • Energy- renewable energy and energy efficiency
  • Environment - Sustainable Urban and Industrial Development, Natural Resource Management 
  • Private Sector Development

GIZ has been operating in India for 60 years. Currently 300 staff members, including 40 seconded personnel and 10 integrated experts are handling sustainable development measures worth about 25 million euros per annum.

For details please visit (http://www.giz.de/de/weltweit/368.html)

GIZ India is currently looking for a Events Contract Officer for its Country Office in New Delhi.

A. Responsibilities

The officer will be responsible for the

  1. Procurement of services (events) for the GIZ Country Office and programs according to
    GIZ rules and regulations,
  2. Conduct tendering as per the procedure
  3. Monitor contracts status and share information with GIZ office/programmes
  4. Responsible for negotiations with hotel vendors/event contractors

Tasks

Administration /Procurement of Services

The officer will be responsible for procurement of services related to event contracting and will undertake the following tasks:

  • Coordinate with the Projects in GIZ and understand their requirements for organising events/workshops
  • Conclude event contracts and undertake negotiations , finalise payment modalities, monitor contract status
  • Undertake tendering process according to GIZ guidelines
  • Collaborates closely with programmes throughout contract course
  • Develop understanding of the various Corporate Agreements
  • Maintain /develop a database of Hotels and Event Management Companies
  • Encode required information into the Contract Database
  • File documents with completed transactions according to GIZ guidelines

Qualification:

  • Formal professional certificate/diploma in Business Administration
  • Additional certification/diploma in Travel/Hotel or event management desirable

Professional experience:

  • Minimum 5 years of professional working experience in handling events /commercial contracts
  • Prior work experience in Hospitality industry preferred though not necessary.

Other knowledge, additional competences, Skills:

  • Very good working knowledge of IT technologies (e.g. MS Office, SAP)
  • Very good knowledge of English, knowledge of German would be an asset
  • Excellent interpersonal and communication skills with a spirit of service orientation

What we offer?

  • A working environment which supports Work-Life Balance
  • A contract in line with local legal conditions with a long term option, competitive compensation and generous social benefits

How to apply?

Your resume must include:

  • Application not exceeding 200 words stating the competence and suitability for this position, expected salary and availability in terms of date of joining.
  • CV - maximum 2 pages in PDF format.

To hr-india@giz.de with the subject line Reference No: [66/12/2014/Events Contract Officer /GIZ India Country office] latest by 06 January 2015

GIZ promotes Gender Diversity – Applications from women professionals are encouraged!

Only short listed candidates will be contacted!