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Services and construction work

As a public contracting authority within the meaning of the German Act against Restraints on Competition (GWB), we comply with numerous regulations. Everything you need to know about the award of contracts, contract implementation and settlement.

Award of contracts

GIZ is a public contracting authority within the meaning of the German Act against Restraints on Competition (GWB). For contracts above the EU thresholds, we are required to comply with the following regulations:

  • German Act against Restraints on Competition (GWB)
  • German Ordinance on the Award of Public Contracts (VgV)
  • Part A of the German Construction Contract Procedures (VOB/A) 

This applies not only to the public-benefit business area but also to GIZ self-initiated measures and projects implemented by International Services.

For German Government commissions below the EU thresholds, we are obligated to comply with the relevant provisions of the following regulations:

  • Regulation on Sub-threshold Procurement (UVgO) for the procurement of materials and equipment
  • VOB/A for construction work with certain simplifications

Contract implementation

For all contracts for services and construction work, the relevant provisions and documents, including annexes, that are contractually agreed apply.

Standard annexes to the contract

You can find the most important standard annexes to the contract and information in the downloads section at the bottom of this page. 
Please first select the contract terms and conditions that are relevant to you in the ‘AVB reference’ filter. The appropriate documents will then be shown.

Go to Downloads

Invoicing

Contracts concluded with GIZ in Germany are usually invoiced in a two-step process. 

  1. 1
    Service entry (LERF)

    Before you create an invoice, please send us the service entry (LERF) sheet. On this sheet, please list all the contractually agreed costs and corresponding documents that you wish to invoice for. GIZ will check the submitted documents against the contractual agreements and obtain the necessary internal approvals. Please submit your invoice as soon as you receive notification that the check is complete –  see step 2. 

  2. 1a
    To prepare your LERF:
  3. 1b
    Sending your LERF to us:
    • Please send the LERF sheet, including documents, as an Excel file to @email *. 
    • You will receive confirmation of receipt.
    • If you receive an error message, please use the Quick Completion Form linked in the message.
  1. 2
    Invoice

    Once the LERF is approved, GIZ will ask you to submit your invoice by email.

    To avoid delays, please ensure that the net invoice amount is identical to the verified LERF.

  2. 2a
    To prepare your invoice:
    • You can convert the LERF sheet approved by GIZ into an invoice very easily by changing the header and exporting the first page as a PDF.
    • If you are not using the LERF sheet for invoicing, please indicate the following information clearly on your invoice: GIZ invoice address, Contract number, Invoice date and number, Performance period.
  3. 2b
    Sending your invoice to us:
    • You can send the invoice as an ‘XRechnung’ or as a PDF to @email*. 
    • Please only include the invoice and any documents as one attachment with your email. If there is more than one attachment, the system cannot record your email automatically.   
    • Do not ever send your invoice for GIZ to an email address outside GIZ (@email) – see security notice below.

If you have any questions about our new billing processes or if you experience payment delays, please feel free to contact: @email

Security notice: Warning about fake emails sent in the name of GIZ

Fraudulent emails claiming to be from GIZ are currently circulating. Many are being sent from what are supposedly accounting addresses. The fraudulent emails are addressed to contractors and, among other things, ask you to pass on confidential information such as outstanding invoices or contact details, with the aim of then falsifying them. GIZ would ask recipients of such emails to ignore them and not to share any sensitive information. Please always verify whether the emails are sent from an official GIZ address (@email).

If you receive an email like this or notice any suspicious activity, please inform us immediately at @email.

Costs incurred in foreign currency

Costs in foreign currency are converted and reimbursed for all countries based on the euro exchange rate. Conversion is performed using the European Commission’s currency converter.

Exceptions

If individual contractual agreements state that costs must be reimbursed in a foreign currency, then a relevant foreign exchange purchase receipt must be submitted with the invoice.

Foreign currency specified on the foreign currency list as not used for international payments is reimbursed following submission of evidence of the foreign exchange rate.

Documents for services and construction work

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