Laos

New Invoicing and Billing for GIZ Contracts from 2026

The financial settlement process will be divided into two steps for goods and services: Invoicing will be preceded by what is known as service entry sheet (LERF). The actual invoicing will be based on the LERF checked by GIZ. The payment term remains unchanged from the date of submission of the LERF.

A. Procurement of Materials/Goods (including IT licenses and corresponding framework agreements for materials)

Invoicing: From January 2026, please use the email address: @email for invoicing.

B. Procurement of Services (Consultant)

Step 1: advance payment: Submit the request for advance payment in the new template (Invoice) with reference to contract number by email to @email.

Step 2: service entry sheet (LERF): Fill out the LERF excel template (LERF (until 2023) for contact until 2023 and LERF (from 2024) for contract from 2024). For review, submit the completed template together with all relevant annexes/documents by email to @email before invoicing.

For ongoing contracts, please submit the LERF with your current contract number. You will then receive a confirmation of receipt with the new contract number. Please use this in further communication.

Step 3: invoicing: Once the LERF has been checked and released by GIZ, you will receive an email requesting you to submit the invoice/s (Invoice) for payment. Only send us the invoice once you receive the email request for invoicing via specified email as mentioned above (@email).

Provided that the invoice complies with the LERF and the legal requirements for invoicing are met, the invoice will be paid.

C. Settlement process for financing agreements:

As a recipient of funding, please send your settlements exclusively to the email address: @email (for payments, settlements with annexes and proof of use).

Please use the new settlement forms “Budget template including guidelines” for this purpose. Budget template

D. Invoices without a contract concluded by the GIZ country office procurement unit:

If you wish to request advance payments or submit invoices for which no written contract has been concluded with the GIZ country office, but for which an order has been placed by an authorized GIZ staff member, please send the invoice as a PDF to @email, stating the email address or name of the GIZ employee.

The following applies to all types of contracts and invoices:

Please send your invoices from now on through our new email inbox : @email

We are making every effort to keep any inconvenience to you as low as possible and to make the new process as efficient as possible.